Policies

  • Triumph of Grace Ministries is committed to protecting your privacy and handling your personal information responsibly.

    This Privacy Notice explains how we collect, use, store and protect your information when you register for, attend or engage with the TriumphWell 2026 | Family Health & Wellbeing Conference.

    1. Who we are

    The conference is organised by Triumph of Grace Ministries, a community and faith-based organisation working to support individuals, families and communities.

    For questions about how your information is handled, please contact us using the contact details provided on the conference registration or event website.

    2. What information we collect

    When you register for or attend the conference, we may collect information such as:

    • Your name

    • Email address

    • Telephone number

    • Organisation or professional role, where provided

    • Dietary or accessibility requirements

    • Information relating to your attendance and registration

    • Workshop or session preferences

    • Information you voluntarily provide when communicating with us

    • Photographs or video recordings taken during the event, where applicable

    We will only collect information that is relevant and necessary for organising and delivering the conference.

    3. How we use your information

    We may use your information to:

    • Process and manage your conference registration

    • Communicate important information about the conference

    • Provide information about changes to the programme, venue or timings

    • Make appropriate arrangements for accessibility or dietary requirements

    • Organise workshops, sessions and networking activities

    • Produce attendance records

    • Evaluate and improve our events and community programmes

    • Meet our legal, safeguarding and administrative responsibilities

    • Communicate with you about future activities or opportunities where we have a lawful basis to do so

    We will not sell, rent or trade your personal information.

    4. Photography and filming

    Photography and filming may take place during the conference for purposes such as documenting the event, promoting future conferences and showcasing our community work.

    Where appropriate, attendees will be informed that photography or filming is taking place.

    If you do not wish to be photographed or filmed for promotional purposes, please let a member of the conference team know.

    We will take reasonable steps to respect your wishes.

    5. Health and wellbeing information

    Our conference may involve discussions about health and wellbeing.

    If you voluntarily provide us with information concerning a health condition, accessibility requirement, dietary requirement or other information that may be considered special category data under UK GDPR, we will only use it where necessary and handle it with appropriate care and safeguards.

    Please do not provide medical information unless it is necessary for us to make appropriate arrangements for your attendance.

    6. Sharing your information

    We may need to share limited information with trusted organisations or service providers who help us deliver the conference, such as:

    • Venue providers

    • Registration or ticketing providers

    • Catering providers, where necessary

    • Event or technical suppliers

    • Speakers, where appropriate for conference administration

    • Professional service providers assisting with the event

    We will only share information where there is a legitimate and necessary reason to do so.

    We will not provide your personal information to other attendees for marketing purposes without an appropriate lawful basis or your consent.

    7. Networking and exhibitors

    The conference may include opportunities to network with professionals, community organisations, exhibitors and service providers.

    If you choose to provide your contact details directly to another attendee, speaker, exhibitor or organisation, their subsequent use of your information will be governed by their own privacy practices.

    Please only share information that you are comfortable providing.

    8. Marketing communications

    We may occasionally contact you about future conferences, community programmes, training, events or activities organised by Triumph of Grace Ministries.

    Where required by law, we will ask for your consent before sending direct marketing communications.

    You can unsubscribe from marketing communications at any time.

    9. How long we keep your information

    We will only retain your personal information for as long as reasonably necessary for the purposes for which it was collected, including any legal, accounting, safeguarding or reporting requirements.

    Event registration information will normally be reviewed after the event and securely deleted when it is no longer required.

    Photographs and promotional materials may be retained for longer where they form part of our legitimate organisational records or have been published as promotional content.

    10. Keeping your information secure

    We take reasonable technical and organisational measures to protect your personal information against:

    • Unauthorised access

    • Loss

    • Misuse

    • Accidental disclosure

    • Unauthorised alteration or destruction

    However, no method of transmitting or storing information can be guaranteed to be completely secure.

    11. Your rights

    Under UK data protection law, you may have rights including the right to:

    • Ask what personal information we hold about you

    • Request correction of inaccurate information

    • Request deletion of your information in certain circumstances

    • Object to certain uses of your information

    • Request restriction of processing in certain circumstances

    • Withdraw consent where processing is based on consent

    • Complain to the Information .Commissioner's Office (ICO)

    More information about your rights is available from the [Information Commissioner's Office.

    12. Changes to this Privacy Notice

    We may update this Privacy Notice from time to time to reflect changes in our activities, legal requirements or how we process information.

    The latest version will be made available through the conference registration or event information page.

    Contact us

    If you have any questions about this Privacy Notice or how your information is used, please contact:

    Triumph of Grace Ministries

    TriumWell 2026 | Family Health & Wellbeing Conference

    Email: events@triumphofgrace.org

Read our Privacy Policy Notice